It is our hope that this guide will help provide support and techniques to formalise and. They are critical tools for forwardlooking strategic positioning, organisational learning and for sound management. These tools include mediumterm strategic planning, resultsbased budgeting and. Conduct retrospective evaluation of a completed project or program.
The monitoring and evaluation plan is broken into two sections. Detailed estimation and pumpstation overview pdf 1. Monitoring methods should be designed to pick up these issues so that decisions can be made. Monitoring and evaluation policy framework 5 monitoring 10. The evaluation team the evaluation was carried out by an external team of specialists from appropriate communication techniques for development act, an external independent consulting firm.
One way of creating key evaluation questions gather all preliminary questions one per sticky note. The monitoring, evaluation and learning cycle mel is an integral part of project design, implementation and completion. Monitoring and evaluation policy framework formatted. The project cycle is a tool for understanding the tasks and functions that must be performed in the lifespan of a project. Where baseline data are lacking which is often the case, or previously identified indicators are difficult to assess or simply irrelevant, the baselines may have to be reconstructed e. It was conducted in the period from 10january04 to 28february04. Monitoring 4 minutes explain that monitoring is a continuous, systematic process of. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as. The model described and recommended in this manual is based on the projectprogramme cycle, which depicts the management of an intervention through a sequence of inter. Setup project implementation implement activities monitoring and reporting adjust implementation 1. Introduction to project planning this unit gives an overview of the different tasks that are involved in the design, development and implementation of a project.
Project monitoring, evaluation and reporting section consists of two main parts. Collecting, analyzing, and using monitoring data 3. Indicators should be objective, verifiable and clearly understood by all stakeholders 5. This booklet deals with the entire subject matter of the tools and techniques used in monitoring and evaluation. The roles of monitoring and evaluation in projects f a o otieno engineering programme group, technikon southern africa. An enhancing method for health research system management article pdf available in international journal of preventive medicine 54. A step by step guide to monitoring and evaluation university of. Monitoring and evaluation cost and benefit monitoring is an expensive and time consuming activity hence the need to selectively identify indicators to measure a programme or project change indicators enables the monitoring and evaluation unit of the organization to reduce the amount of data and information collected, analyzed and reported. Instead of employing more staff to administer, monitor and evaluate the. For instance, the question of whether a project was or will be meaningful is an example of an evaluation question and a common question for project. The first section provides an overview of monitoring and evaluation basics including profits overarching causal model. This tool briefly describes both monitoring and evaluation, and the distinction between the.
Pdf one activity that support oil and gas production in cinta corp project activity. The purpose of monitoring is to permit stakeholders to make informed decisions about the effectiveness of campaigns and the efficient use of resources. Project planning, monitoring and evaluation module overview 11 about this module module 8 project planning, monitoring and evaluation is divided into six units. The components of a project monitoring and evaluation system. Monitoring as soon as the boss decides he wants his workers to do something, he has two problems. Pdf projects monitoring and evaluation information. Effectively communicating evaluation findings understanding evaluation data and their function. But evaluation is not just for accountability reasons, but also learning to feed into future decisions monitoring is a continuous process, whereas evaluations are carried out at specific points of time in the course of the project mostly at the end of the project or a project phase.
Monitoring evaluation timing monitoring is a continuing evaluation assesses the function that takes place entire project cycle. Describing project scope, alternatives, and feasibility. The major question characterizing this approach is, what are the information needs to foster improvement and selfdetermination. Highquality monitoring of information encourages timely decisionmaking, ensures project accountability, and provides a robust foundation for evaluation and learning. Developing a monitoring and evaluation plan learning objectives. Evaluation of the project process, outputs and partnership meetings and consolidated project framework 20022004 with action plans. This book will be quite resourceful for learners in both project management and monitoring and evaluation, as it highlights on varied issues dealing with the theme of the subject. Monitoring focuses on the measurement of the following aspects of an intervention. Successful project managers lay the groundwork for repeating on future projects what worked on past ones and avoiding what didnt by conducting a postproject evaluation. Negotiate between stakeholders to decide what to monitor and evaluate 4.
As a pdf format, you can print this out, or type into it. Regular project monitoring is essential, because it allows the project team and the project manager to evaluate whether. Participant observation though there is a range of participatory roles that evaluators can. Project monitoring methods are the different methods and means by which the ongoing success of a project is measured. Evaluation can be a tool to help project managers assess to what extent the projects have achieved the objectives set forth in the project documents. Define the desired impact of the research teams stakeholder engagement activities on the clinical trial agenda. Monitoring and evaluation is not an addon at the end start early and build monitoring and evaluation into the project from the beginning 3. This is the regular systematic collection and analysis of information to track the progress of program implementation against pre. Evaluation is the periodic, retrospective assessment of an organisation, project or programme that might be conducted internally or by external independent evaluators.
Mel is done at all stages within the project cycle the mel cycle helps you to position mel in the life of your project, as shown on the diagram below. Evaluation questions represent what one wants to know through evaluation. Handbook on planning monitoring and evaluating for development. Monitoring is the collection and analysis of information about a project or programme, undertaken while the projectprogramme is ongoing. Monitoring and evaluation food and agriculture organization of. Monitoring, evaluation and learning practices uclg. The institute has introduced a number of tools to monitor progress towards results from the corporate to the individual levels. Justify the need and budget for these stakeholder engagement activities. Monitoring is an essential prerequisite for resultsbased management, evaluation and learning. Similarly, it is common to find organizations where monitoring and evaluation policies and learning policies serve somewhat different development. This guide was developed by the planning and evaluation department. Fishbone diagram project monitoring and evaluation is not well implement. Generate an evaluation report for accountability purposes.
Projects are an attempt, using specific inputs, to create a better situation for the beneficiaries. This minicourse covers the basics of program monitoring and evaluation in the context of population, health, and nutrition programs. The next section covers profit knowledge management system including details on how profit integrates the monitoring and. It should not be an add on that happens at the end, but should be woven throughout the project. Monitoring and evaluation techniques 3 authorstream. The list of things your team wants to know about the performance of your project.
Commonly, a project cycle contains stages of design, implementation, monitoring and evaluation. It is through the continuous monitoring of project performance that you have an opportunity to learn about what is working well and what challenges are arising. Ways of monitoring and evaluating projects both during project implementation process evaluation and at the stage of. Planning the project the project management techniques related to the project planning phase include. Why you need to design a monitoring and evaluation system a systematic approach to designing a monitoring and evaluation system enables your team to. Monitoring and evaluation planning orange organization. How to prepare for the postproject evaluation dummies.
390 547 693 1063 1375 1336 1205 827 347 533 1328 1279 767 1331 222 565 76 1087 66 557 451 1229 1119 449 1400 459 1403 111 388 1013